Terms and Conditions

D.E. Systems' myConferenceSuite Registration System is responsible for personal information under its control. Collection of personal information by myConferenceSuite will be limited to what is necessary for the purposes of registration for the event.

When we use trusted third parties to act on our behalf by performing such functions as processing credit card payments, contractual or other appropriate means are used to ensure compliance by such third parties with this Policy and all applicable privacy laws.

Personal information will not be used or disclosed for purposes other than those for which it was collected, to process the registration data to a given event.

We will keep your personal information as accurate, complete and up-to-date as necessary for the purposes for which it is to be used.

The Policy is subject to PIPEDA and/or any other applicable privacy laws and myConferenceSuite reserves the right to change it at any time.

Registration policy

Payment terms
Registration fees are due at the time of registration. Prices quoted exclude applicable taxes which are added at the current rate.

Substitutions
It is possible to transfer your registration to another individual. Requests must be submitted in writing by Friday, May 9, 2025, by emailing your name, and the name and full contact information of the new attendee, to events@renewablesassociation.ca.  Substitutions will NOT be accepted onsite.

Cancellation and refund policy
All requests for refunds must be submitted to Ashlee Pallotta, CanREA's Event Coordinator, at: events@renewablesassociation.ca

• Registration fees are not transferable to any other CanREA event.
• Requests received by Monday, April 14, 2025, will receive a full refund, less a $25 administrative fee per person.
• No refunds will be made for cancellations received on or after Tuesday, April 15, 2025, or for no-shows.

CanREA's Right to Modify / Cancel Conference Event
CanREA reserves the right to make changes to the conference program at any time without prior notice to Participants. In the unlikely event that this event is cancelled or postponed because of Force Majeure (namely, any circumstance that is beyond our control, whether or not that circumstance was foreseeable, including, but not limited to, war, government intervention, natural disaster, or pandemic), CanREA's policy and legal obligation is to grant our exhibitors, sponsors and attendees a pre-paid voucher for the fees they paid, to be used when the event is rescheduled. Should the event not be rescheduled within one year of the originally scheduled date, CanREA will provide a full refund for this pre-paid voucher. Other than as noted above, no person shall receive any refund or have any legal recourse against CanREA, and each such person hereby waives any claim for direct or indirect damages against CanREA.

Consent to Use Personal Information and Images

Delegate Personal Information
Information provided to CanREA through the event registration form may be used to contact you with further details on this event when necessary. The information is published in the event's “delegate list” that is circulated to all event attendees with the proceedings and is added to the CanREA database in order to send you occasional notices describing other association events.

If you wish to opt out of being listed on the “delegate list,” and/or the CanREA database, you may do so during the online registration process.

Delegates consenting to having their conference badge scanned at an exhibitor's booth are deemed to consent to the sharing of their contact information (name, title, organization, business address and business email) with that exhibitor for the purpose of being contacted for marketing purposes. Any person that does not wish to share their personal information with exhibitors should not present their badge for scanning.

Images in Photographs and Videos
CanREA may take photographs and videos of the conference events which feature Participants. Participants are deemed to consent of the use of these photographs and/or videos in any media, including social media channels, for the purpose of marketing and promoting future CanREA events. Photos and videos will not be distributed to third parties.

CanREA Anti-Discrimination and Harassment Policy
All attendees are required to review and acknowledge this policy in order to register for any CanREA event: CanREA Anti-Discrimination and Harassment Policy

Anti-trust guidelines
CanREA provides an opportunity for its members and any guests participating in any official CanREA meeting or event to convene and share non-competitively sensitive information in a manner that is consistent with the Competition Act in order to advance the responsible and sustainable deployment of wind energy, solar energy, and energy storage in Canada.

Contraventions of the Competition Act may occur even where there is no formal agreement between competitors, but an agreement can be inferred from anti-competitive behaviour including the sharing of competitively sensitive information. Examples of criminal anti-competitive behaviour include discussions related to price fixing, bid rigging, customer allocation, territorial market allocation, wage-fixing, or group boycotts.

A violation of these terms and conditions may result in CanREA's revocation of the Participant's rights and privileges including denial of access to events and removal from event premises.

Exhibitor Terms and Conditions

Net-zero Quebec will be a must-see for those involved in Quebec’s energy transition. Multiple stakeholders in the renewable energy sector are expected.

This event will be at the heart of discussions on the energy transition needed to achieve net-zero emissions by 2050, representing an important opportunity for the renewable energy industry in Quebec.

This Summit will be an opportunity to exchange views on key topics such as sustainable investment at the forefront of energy transition, government incentives to fight climate change, implementation of Hydro-Québec’s Action Plan 2035.Quebec aiming for nearly 200 TWh by 2050, collaboration with various stakeholders, solutions for Quebec to achieve net-zero emissions in the building, industrial and transportation sectors, and much more.

Featuring conferences, networking opportunities and an exhibition, the Summit promises to be an essential event for Quebec’s renewable energy industry. Exhibit opportunities will also be available.

Exhibit Opportunities

Why exhibit?

• Profile and build brand
• Network and establish relationships
• Grow your business
• Showcase your products and services

Pricing

$1,750 per space for CanREA Members
$2,250 per space for Non-Members
EXHIBITOR DEADLINE: April 26, 2024

Exhibit Includes:

• Each exhibitor will be provided with a 6′ x 8′ space: pipe and draped
• 6-foot table/ 1 chair
• 1 Full Summit passes
• Listing on the event signage
• 1 complimentary pass to the Networking event

Exhibitor Conditions

• CanREA reserves the right, at its sole discretion, to change the date or dates upon which the event is held or to cancel the event and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Exhibitor to CanREA.
• The Exhibitor shall not assign contract or sublet the space or any part there of or permit same to be used by any other person, without the prior written consent of CanREA. Any attempt to do so renders this contract null and void and will result in immediate cancellation of this contract with no refund.
• The Exhibitor is responsible for compliance with all applicable laws, bylaws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Exhibitor so comply.
• The Exhibitor shall indemnify and hold harmless CanREA from and against any loss, injury or damages whatsoever suffered by CanREA as a result of the Exhibitor’s participation in the event, including without limitation, any third party claim against CanREA with respect to loss, injury or damage sustained or suffered by any other exhibitor or sponsor, the owner of the building, attendees of the conference, and their respective directors, officers, agents and employees.
• This contract may be cancelled provided written notice is received by either party on or before April 26, 2024, monies paid by the Exhibitor will be refunded less an administration fee of $250. If the Exhibitor cancels after such date, they will be held responsible for the full contract price.
• To the fullest extent legally permissible, Exhibitor agrees: (i) it shall be fully responsible to pay for any and all damage to property owned by Hotel, its owning entity, managing entity or their affiliates that results from any act or omission of Exhibitor; (ii) to defend, indemnify and hold harmless Hotel, the entity that owns the hotel, the entity that manages the hotel and their affiliates and each of their respective shareholders, members, directors, officers, managers, employees and representatives, from any damages or charges resulting from Exhibitor’s use of the property; and (iii) its liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees.