Terms and Conditions

D.E. Systems' myConferenceSuite Registration System is responsible for personal information under its control. Collection of personal information by myConferenceSuite will be limited to what is necessary for the purposes of registration for the event.

When we use trusted third parties to act on our behalf by performing such functions as processing credit card payments, contractual or other appropriate means are used to ensure compliance by such third parties with this Policy and all applicable privacy laws.

Personal information will not be used or disclosed for purposes other than those for which it was collected, to process the registration data to a given event.

We will keep your personal information as accurate, complete and up-to-date as necessary for the purposes for which it is to be used.

The Policy is subject to PIPEDA and/or any other applicable privacy laws and myConferenceSuite reserves the right to change it at any time.

Confidentially Agreement

Affiliation with UHN: Course Participant

1. During my association with University Health Network (UHN), I will have access to information and material relating to patients, medical staff, employees, other individuals, or UHN, which is of a private and confidential nature.
2. At all times, I shall respect the privacy and dignity of patients, employees, and all associated individuals. Specifically, with respect to personal health information, I acknowledge that any such personal health information maintained by UHN is subject to the Personal Health Information Protection Act and its regulations and I am familiar with and agree to comply with the Act’s provisions related to access, disclosure, retention and disposal.
3. I shall treat all UHN administrative, financial, patient, employee and other records as confidential information, and I will protect them to ensure full confidentiality, including, but not limited to, de-identifying the data, whenever possible. I shall not read records or discuss, divulge, or disclose such information about UHN, unless there is a legitimate purpose related to my association with UHN. This obligation does not apply to information in the public domain. I shall not remove confidential information from UHN premises except when necessary for the provision of health care. When in transit, I shall securely store and ensure the confidential information is in my custody and control at all times. If confidential information must be removed from UHN, I shall ensure it is de-identified, where possible.
4. I shall ensure that confidential information is not inappropriately accessed, used, or released either directly by me, or by virtue of my signature or security access to premises or systems.
5. Violations of this policy include, but are not limited to: • accessing information that I do not require for job purposes; • misusing, disclosing without proper authorization, or altering patient or personnel information, • disclosing to another person your user name and/or password for accessing electronic records.
6. I shall only access, process, and transmit confidential information using hardware, software, and other authorized equipment, as required by the duties of my position. I shall store all electronic confidential information on a UHN secure network. Where electronic confidential information is stored on the local drive, I shall ensure it is de-identified, where possible. I shall report any tools or software requiring hard drive storage for patient care functions to the UHN Privacy Office.
7. I shall immediately report all lost or stolen confidential information to my immediate supervisor and to the UHN Privacy Office.
8. I understand that UHN will conduct periodic audits to ensure compliance with this agreement and its privacy policy.
9. I also understand that should any of these conditions be breached, I may be subject to corrective action up to and including termination of employment, loss of privileges, termination of a contract, or similar action appropriate to my association with UHN. I UNDERSTAND TOO THAT A PRIVACY BREACH IS AN OFFENCE UNDER PHIPA AND I MAY BE SUBJECT TO PROSECUTION BY PROVINCIAL AUTHORITIES IF I AM FOUND GUILTY OF THIS OFFENCE.
10. I understand and agree to abide by the conditions outlined in this agreement, and they will remain in force even if I cease to have an association with UHN. When my relationship with UHN comes to an end, I agree to securely return all property belonging to UHN, including but not limited to keys, devices and any record of personal health information in my possession.