Duty of Care Statement

The Ontario Catholic School Trustees’ Association is committed to providing a safe and healthy environment for all meeting participants. Our decisions and preventive measures will be guided by the requirements and recommendations of the Federal, Ontario and local government authorities. We are working with name of hotel on implementing preventative measures to reduce the potential spread of the COVID-19 virus at our 2022 Hybrid Catholic Trustees Seminar. Prevention measures include:

• Provide sanitizing or disinfection materials for general attendee use;
• Increase cleaning and disinfection across high-volume common areas;
• Monitor recommendations from the relevant health authorities and the local government and city officials;
• Encourage attendees to adopt some best practices to act in their own best interest and in the best interest of their fellow attendees;
• Safety guidelines will be enforced, and non-compliance will be cause for removal from the event.

The responsibility for a safe and healthy environment is shared among OCSTA, the venue, and every attendee. All participants are expected to adhere to and abide by the safety precautions OCSTA is implementing to protect against the spread of COVID-19.

By attending this OCSTA Seminar in person, you agree to abide by and engage in certain beneficial health and safety behaviours while attending the event. This may include, but is not limited to, daily self-assessments, on-site screening, wearing a mask, engaging in appropriate physical distancing, and not attending the event in person if you are ill or have been recently exposed to COVID-19. You may be asked to leave the event based on non-compliance with OCSTA, the venue and government policies.

Attendees are asked to manage their own preparedness and behavior as well:

• If you are feeling feverish or coughing prior to arriving at the event, please stay home and notify the event organizer;
• Wear a mask where required to do so by government regulations or venue protocols;
• Wash your hands often with soap and water for at least 20 seconds, especially after going to the washroom; before eating; and after blowing your nose, coughing, or sneezing;
• If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol;
• Avoid touching your eyes, nose, and mouth;
• Cover your cough or sneeze with a tissue, then throw the tissue in the trash;
• Maintain social distancing;
• Disinfect personal items such as cell phones and laptops that you use often;
• Restrain from handshakes, and other physical contact with others;
• Be considerate of fellow attendees and exercise good judgement.

As part of your Duty of Care responsibilities, you should not attend the Seminar in person if you:

• Are experiencing, or within the 10 days prior, have experienced signs and symptoms of COVID-19;
• Believe that you may have been exposed to a confirmed or suspected case of COVID-19;
• Have been diagnosed with COVID-19 and are not yet cleared as non-contagious by the health care team responsible for your treatment;
• Have not been fully vaccinated.

Attendees should self-monitor for signs and symptoms of COVID-19 and are asked to contact OCSTA at ocsta@ocsta.on.ca if you experience symptoms of COVID-19 within 10 days after the Seminar. Should any positive cases be reported within the 10-day timeframe, OCSTA will communicate this information to all registered in person participants.

You agree to adhere to the precautions and policies above and understand that you are knowingly and freely assuming all risks related to illness and infectious diseases, such as COVID-19 by attending the Seminar in person. You understand that refusal to adhere to these policies and abide by these precautions may result in immediate removal from the Seminar and cancellation of the registration, without receiving a refund.

Policies are subject to change if ordered by the Federal, provincial, or local government, or by name of hotel.

Terms and Conditions

D.E. Systems' myConferenceSuite Registration System is responsible for personal information under its control. Collection of personal information by myConferenceSuite will be limited to what is necessary for the purposes of registration for the event.

When we use trusted third parties to act on our behalf by performing such functions as processing credit card payments, contractual or other appropriate means are used to ensure compliance by such third parties with this Policy and all applicable privacy laws.

Personal information will not be used or disclosed for purposes other than those for which it was collected, to process the registration data to a given event.

We will keep your personal information as accurate, complete and up-to-date as necessary for the purposes for which it is to be used.

The Policy is subject to PIPEDA and/or any other applicable privacy laws and myConferenceSuite reserves the right to change it at any time.