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Please Continue to Review Process

Exhibiting Information

* Fields marked with an asterisk are required.

By selecting or modifying your registration you are subject to the terms and conditions in the registration form below and the exhibitor agreement.

Booth Type *Required

As you would like it to appear in our programming

Attach your logo *Required

(Hi-res JPG or PNG, file size below 6MB)

Display Floor Plan
Booth Selection

The following is included with your booth selection:

  • 1 x in-person full congress registration; all meals included
  • 1 x in-person exhibit hall pass
  • 1 x full virtual congress registration
  • 8’ x 8’ booth space
  • Booth draping, tablecloth, table, 2 x chairs, electrical power cord and wi-fi
  • Booth support through show services

Additional Advertising Opportunities

Sponsorship Add-Ons

Additional Advertising Opportunities
Official ICAM Guide Advertising *Required
Would you like to learn more about sponsorship opportunities?

Exhibitor Information

* Fields marked with an asterisk are required. Please ensure the contact information provided is for your organization.

Emergency Contact Information

Exhibit Hall Pass

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Logistics

* Fields marked with an asterisk are required.

Do you require accessibility services ? *Required

Additional

How did you hear about this congress?

Exhibitor Agreement

* Please note that the final exhibitor registration will only be completed once an Exhibitor Agreement has been fully completed and payment has been received.

*Required

Terms and Conditions *Required

*Required

*Fields marked with an asterisk are required.

The 2023 International Congress on Academic Medicine will be delivered in person in Québec City, Canada hosting synchronous and asynchronous sessions between April 13, 2023, and April 18, 2023.

Health and Safety
We are committed to producing a safe event for our attendees, exhibitors, suppliers, and staff.

If you are not feeling well, we will miss you – but ask that you please stay home to reduce the risk to others. ICAM will follow the health and safety guidelines set by the Québec government at the time of the congress.

Harassment Policy
ICAM is dedicated to a harassment-free experience for all meeting participants and expects all meeting participants to treat other participants with respect and behave with the high degree of integrity expected of the medical profession. ICAM does not tolerate harassment of congress participants in any form and will review and respond to reports of harassment. If you see or experience harassment and you want to report the behaviour, contact icam@afmc.ca or any member of the ICAM meeting staff in person.

Consent to Use Photographic Images
Registration and attendance at, or participation in, ICAM meetings and other activities constitutes an agreement by the registrant to ICAM’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.

Payment for Exhibiting Opportunities
Funds collected upon registration will be considered a deposit only to facilitate the selection of exhibitor booth preferences. Payment will be completed in conjunction with an exhibitor agreement with ICAM.

D.E. Systems Use of Personal Information

D.E. Systems' myConferenceSuite Registration System is responsible for personal information under its control. Collection of personal information by myConferenceSuite will be limited to what is necessary for the purposes of registration for the event.

When we use trusted third parties to act on our behalf by performing such functions as processing credit card payments, contractual or other appropriate means are used to ensure compliance by such third parties with this Policy and all applicable privacy laws.

Personal information will not be used or disclosed for purposes other than those for which it was collected, to process the registration data to a given event.

We will keep your personal information as accurate, complete and up-to-date as necessary for the purposes for which it is to be used.

The Policy is subject to PIPEDA and/or any other applicable privacy laws and myConferenceSuite reserves the right to change it at any time.

Cancellation Policy *Required

*Required

* Fields marked with an asterisk are required.

Exhibitors:
Requests for cancellations can be submitted in writing to icam@afmc.ca before January 13, 2023 will be refunded 50%. No refunds will apply for cancellations received after that date.

In the event of the congress pivoting to only virtual, no refund will be given. Exhibitors will be able to access the virtual Exhibitors platform and have several branding opportunities.

Sponsorship:
No refund will be given.

Cancellation by ICAM and Virtual Environmental Changes
ICAM’s programs are subject to change at any time without prior notice. We reserve the right, in our sole discretion, to cancel any event or the congress, or switch to a virtual congress or event format, at any time without prior notice.

In the event we cancel the congress or any program or event at the congress, or if we change the date or the format of the congress or any program or event at the congress to a virtual format, ICAM will notify Exhibitors and Sponsors as soon as reasonably practicable.

If we cancel the onsite portion of congress, or cancel certain events sponsored or move the event to completely virtual by the Exhibitor/Sponsor, the ICAM will discuss with Exhibitor/Sponsor either to transfer the exhibitor value to a virtual platform implementing the Virtual Exhibitor Outline.

Further, ICAM cannot guarantee any specific attendee numbers in our congress, sessions, or sponsored events, and Exhibitor/Sponsor will not be entitled to any refund as a result of any reduced attendance. ICAM shall in no event have any liability to Exhibitor and shall have no other obligation to Exhibitor of any type except as expressly stated in these Policies.

Force Majeure
ICAM shall have no liability whatsoever if any of our events or programs are delayed, changed, or cancelled at any time due to strikes, lockouts, accidents, fires, floods, severe weather, acts of God, healthcare crisis, epidemics and pandemics as a result of viral or bacterial illnesses, forced shut-downs, emergencies, war, riots, terrorist attacks, any actions constituting a “force majeure,” or any other causes or delays beyond ICAM’s reasonable control, whether similar to or different from the causes above enumerated.

Registration

Register

Returning Registrant

Location

Québec City Convention Centre

1000 Bd René-Lévesque E

Québec City, Québec, Canada


Information

If you have any questions or concerns, please reach out to sponsorship@afmc.ca