Terms and Conditions

D.E. Systems' myConferenceSuite Registration System is responsible for personal information under its control. Collection of personal information by myConferenceSuite will be limited to what is necessary for the purposes of registration for the event.

When we use trusted third parties to act on our behalf by performing such functions as processing credit card payments, contractual or other appropriate means are used to ensure compliance by such third parties with this Policy and all applicable privacy laws.

Personal information will not be used or disclosed for purposes other than those for which it was collected, to process the registration data to a given event.

We will keep your personal information as accurate, complete and up-to-date as necessary for the purposes for which it is to be used.

The Policy is subject to PIPEDA and/or any other applicable privacy laws and myConferenceSuite reserves the right to change it at any time.

Registration policy

Payment terms
Registration fees are due at the time of registration. Prices quoted exclude applicable taxes which are added at the current rate.

Substitutions
It is possible to transfer your registration to another individual. Requests must be submitted in writing by Friday, June 20, 2025, by emailing your name, and the name and full contact information of the new attendee, to events@renewablesassociation.ca. Substitutions will NOT be accepted onsite.

Cancellation and refund policy
All requests for refunds must be submitted to Ashlee Pallotta, CanREA’s Event Coordinator, at: events@renewablesassociation.ca

• Registration fees are not transferable to any other CanREA event.
• Requests received by Monday, May 26, 2025, will receive a full refund, less a $25 administrative fee per person.
• No refunds will be made for cancellations received on or after Tuesday, May 27, 2025, or for no-shows.

CanREA's Right to Modify / Cancel Conference Event
CanREA reserves the right to make changes to the conference program at any time without prior notice to Participants. In the unlikely event that this event is cancelled or postponed because of Force Majeure (namely, any circumstance that is beyond our control, whether or not that circumstance was foreseeable, including, but not limited to, war, government intervention, natural disaster, or pandemic), CanREA’s policy and legal obligation is to grant our exhibitors, sponsors and attendees a pre-paid voucher for the fees they paid, to be used when the event is rescheduled. Should the event not be rescheduled within one year of the originally scheduled date, CanREA will provide a full refund for this pre-paid voucher. Other than as noted above, no person shall receive any refund or have any legal recourse against CanREA, and each such person hereby waives any claim for direct or indirect damages against CanREA.

Consent to Use Personal Information and Images

Delegate Personal Information
Information provided to CanREA through the event registration form may be used to contact you with further details on this event when necessary. The information is published in the event’s “delegate list” that is circulated to all event attendees with the proceedings and is added to the CanREA database in order to send you occasional notices describing other association events.

If you wish to opt out of being listed on the “delegate list,” and/or the CanREA database, you may do so during the online registration process.

Images in Photographs and Videos
CanREA may take photographs and videos of the conference events which feature Participants. Participants are deemed to consent of the use of these photographs and/or videos in any media, including social media channels, for the purpose of marketing and promoting future CanREA events. Photos and videos will not be distributed to third parties.

CanREA Anti-Discrimination and Harassment Policy
All attendees are required to review and acknowledge this policy in order to register for any CanREA event: CanREA Anti-Discrimination and Harassment Policy

Anti-trust guidelines
CanREA provides an opportunity for its members and any guests participating in any official CanREA meeting or event to convene and share non-competitively sensitive information in a manner that is consistent with the Competition Act in order to advance the responsible and sustainable deployment of wind energy, solar energy, and energy storage in Canada.

Contraventions of the Competition Act may occur even where there is no formal agreement between competitors, but an agreement can be inferred from anti-competitive behaviour including the sharing of competitively sensitive information. Examples of criminal anti-competitive behaviour include discussions related to price fixing, bid rigging, customer allocation, territorial market allocation, wage-fixing, or group boycotts.

A violation of these terms and conditions may result in CanREA’s revocation of the Participant’s rights and privileges including denial of access to events and removal from event premises.